The itinerary is the key piece for any traveling experience. What are you doing, where are you going, who are you meeting? At TrovaTrip, we partner with local experts to run our adventures. However, our itineraries are built by us, each piece carefully crafted. Our team tests each activity on itineraries and relies on local experts to make educated decisions about activities, transportation, and lodging.
Itineraries: Trip Page vs. Detailed
When viewing a trip itinerary on our Trip page you will see an overview of the activities, transportation, lodging, etc. This itinerary will remain the same, even once you receive your detailed itinerary before your trip starts. This is an overview, and is subject to change, depending on availability or other circumstances. Around 30 days before a trip starts, a detailed itinerary will be sent to all of the travelers with more technical information.
Dates: Will remain the same, unless something impacts the travel dates of the trip. You will always be notified if there are major changes to your trip, like this.
Hotels: The 1st choice or most frequently used hotel will be listed there, with the important distinction of or similar. Your hotel may change as the trip nears, but it will always be comparable to the displayed hotel. Checking the itinerary in your Portal Account will always display the most up-to-date information.
Activity Times/Duration: Travel's only constant is the constant change. We try to put the most accurate timing on the trip's itinerary, but things may change in the moment. On-trip, your Guide will be your best resource for timing. When your detailed itinerary is sent to you, the prospected start times for each item will be displayed in your Portal.
Activity Days: If there are closures, inclement weather, or any other things that may cause an activity to be impacted, the days may change. Rather than canceling an activity, we always prefer to reschedule within your travel dates.
Itinerary Items
You will see several "cards" on your itinerary for each type of event or activity. We will go over them more in detail below:
Transfers: These are transportation times built into the itinerary and have multiple uses. These can be transfers to/from the airport or hotel, between activities, or more. A transfer on the itinerary is only for transportation that will take over an hour.
Meals: These are meals that are included in your day and your paid itinerary. These meals are scheduled and included in what you pay for your booking. There may be other meal times not on your itinerary if you are stopping to purchase your own food during an outing or activity.
Accommodation: This card notates your booked hotel, homestay, etc. for this portion of your trip. Due to availability or seasonality, the original accommodation listed on your itinerary may not be the one you are staying in. Once the detailed itinerary is updated, you will see the confirmed location. Alternative accommodations will always be comparable to the original!
Info: Information cards will be at the top of each day, providing an outline of your destination, that day's activities, and more!
Activity: Exactly as it sounds, the Activity card will show you the included or optional activities for that day. These will display a small bio overview of the activity and the approximate duration. Optional activities will be marked as (Optional).
Workshop: Our Hosts have the ability to plan workshops as an additional activity more linked to their brand or community. This can be yoga, meditation workshops, or more! Each workshop card will display an overview of the activity as well as the approximate duration.