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All About the Trip Itinerary

What’s included, what’s optional, and how to make the most of your itinerary with add-ons and free time.

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Your trip itinerary is the blueprint for your adventure—it outlines what’s included, how your days will flow, and gives you the flexibility to enhance your experience with optional upgrades.


Overview: Understanding Your Itinerary

When you view a trip on the Trip Page, you’ll see an overview of:

  • Planned activities and excursions

  • Transportation and lodging

  • Group size, activity level, dates, and pricing

  • What’s included vs. what’s not

  • Optional activities and available add-ons

  • Host-led workshops or informal gatherings (when applicable)

💡 Note: This itinerary remains consistent even when you receive your detailed itinerary about 30 days before your trip. Small changes may occur due to local availability, weather, or operational adjustments.

You’ll find the most up-to-date information in your Traveler Portal, and we recommend reviewing your itinerary there for details. For any questions, reach out via chat support.

What’s Included

Every TrovaTrip itinerary includes:

  • A daily schedule of included activities, meals, and accommodations

  • All in-trip transportation listed on the itinerary

  • A local Guide throughout the trip

  • Your TrovaTrip Host

  • Any group workshops or shared experiences hosted by your trip leader

What’s Not Included

While Trova covers most essentials, the following are typically not included:

  • Flights to and from the destination

  • Visas, vaccinations, and entry requirements

  • Airport transfers, unless specifically listed in your itinerary

💡 You’ll find helpful planning resources—including visa guidance and airport transfer suggestions—inside your Traveler Portal.

How Itineraries Are Created

Trova's Trip Design team works closely with vetted local Operators to build immersive experiences that align with each Host’s theme (e.g., food, fitness, hiking, wellness). These itineraries are designed to balance:

  • Must-see highlights

  • Cultural immersion

  • Free time for exploration or rest

  • Opportunities for connection

Each trip is built with seasonality, safety, and group dynamics in mind.


Optional Activities & Add-Ons: Make It Your Own

Many trips offer optional add-ons that allow you to personalize your experience—without changing the core itinerary.

What Add‑Ons Are Available

Optional add-ons vary by trip and may include:

  • Guided excursions (e.g., cooking class, surf lessons, wine tasting)

  • Wellness experiences (e.g., massages, yoga classes)

  • Single-room supplements for added privacy

  • Extra hotel nights before or after your trip

💡 Rooms default to shared occupancy. If you’d prefer your own space, you can opt to upgrade to a private room by selecting the Single Supplement add-on during booking. Single-room upgrades are subject to availability. If the hotel cannot accommodate, your add-on may be cancelled and refunded.

How & When to Add Them

  • Add or remove optional extras during booking or later in your Traveler Portal > Manage Booking

  • Changes can be made until the trip closes (usually 50–60 days before departure)

Payment Details

  • Optionals are included in the final payment deadline—if you skip paying for them by the deadline, they’ll be canceled from your booking. Your spot on the trip will still be confirmed.

Host Participation

  • Hosts and their plus-ones are welcome to join any optional activities, but are not required to attend.

Informal Gatherings & Free Time

Itineraries are designed with intentional free time for rest, personal exploration, or connection. Hosts are encouraged to organize casual gatherings, such as group dinners or sunrise walks—but these:

  • Are completely optional

  • Are not included in the trip cost

  • May require additional out-of-pocket expenses

💡 Tips for Travelers:

  • Review each itinerary page carefully—find the optional add-ons listed, pricing, and deadlines before booking.

  • Use the Traveler Portal > Manage Booking to add or remove any extras up to ~50 days before trip start.

  • Communicate optional plans to your group early so everyone can opt in if they want to.

  • Note: If you pay for added activities but later remove them before the deadline, you'll receive a refund on those extras.


Itineraries: Trip Page vs. Detailed

The itinerary shown on the Trip Page provides a general overview of activities, lodging, and transportation. While it stays largely consistent, details may shift based on availability. A more detailed itinerary will be shared with all Travelers about 30 days before departure.

Category

What You’ll See

What You Should Know

Trip Dates

Listed on the Trip Page

Unlikely to change; major updates will always be communicated

Hotels

“Or similar” noted on itinerary

Actual hotel may vary, but quality will be comparable

Activities

Listed with times/days

May shift due to weather, closures, or operational changes

Optional Activities

Marked as “(Optional)”

May require advance booking or additional fees

Activity Times

Displayed in your Portal closer to departure

Your local Guide will give real-time updates during the trip

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